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FINANCE & GENERAL PURPOSES COMMITTEE MINUTES

11th December 2006

PRESENT:

  • Cllr R Morgan (Chairman)
  • Cllrs W Buskin
  • R Farlow
  • Mrs S Jones
  • J Meakin
  • Mrs Partridge-Hogbin
  • J Pigott
  • J Seward

In Attendance

Cllrs L Garner

APOLOGIES

Cllrs P Burrows, R Parry

384/06APOLOGIES

Apologies were accepted and approved

385/06DECLARATIONS OF INTEREST

There were no declarations of interest

386/06MINUTES

Minutes of the meeting held on 13th November 2006 were approved and signed by the Chairman

387/06TO NOTE AND APPROVE THE MONTHLY SCHEDULE OF PAYMENTS

The monthly schedule of payments was noted and approved.

388/06TO NOTE BUDGET AND BANK BALANCES TO DATE

The budget and bank balances to date were noted.

389/06TO CONSIDER SECOND DRAFT BUDGET FOR 2007/8

The following amendments were agreed:

  1. Seek support from DCC and EDDC for town handyman. Reduce provision to £6,000
  2. Accept quote of £260 to re-upholster Chamber chairs – approved by 5 votes to 1 with 2 abstentions (Cllrs Pigott and Mrs Partridge-Hogbin)
  3. Provision for running of Town Hall – to defer decision until next meeting, Clerk to progress
  4. £5,000 provision towards Project Manager for Seaton Visitor Centre project to be found by reducing other budgets accordingly – approved by 7 votes to 1
  5. Remove provision of £2,000 to upgrade Square bollards and bins
  6. Remove provision of £1,500 for grants
  7. Reduce provision for office requisites by £500
  8. Increase provision for Play Areas by £350 to enable contract to be entered into with EDDC for weekly inspections of equipment
390/06TO APPROVE EXPENDITURE ON ADVERTISING TOWN MEETING TO CONSIDER OUTLINE REGENERATION PLANS (Cllr Meakin)

There was a discussion on whether to approve expenditure to meet possible expenses that may arise in relation to consideration of the outline planning application for the regeneration area. Cllr Buskin was reminded of his previously declared prejudicial interest in the application. He confirmed that he had a prejudicial interest but refused to leave the room. He then said that he would withdraw his interest.

It was agreed to spend up to £250 on advertising and associated costs in holding a town meeting.

391/06TO PROPOSE THAT PROVISION BE MADE IN THE BUDGET TO MEET POSSIBLE COSTS INCURRED IN RELATION TO THE REGENERATION PLANS (Cllr Meakin)

It was agreed that any additional costs could be met from the Contingency Budget.

392/06TO PROPOSE THAT A WORKING PARTY BE ESTABLISHED COMPRISING CHAIRMAN OF THE COUNCIL, VICE CHAIRMAN, Cllr SEWARD, Cllr Mrs ROGERS, PLUS 2/3 CO-OPTED MEMBERS, TO EXAMINE IN DETAIL PROPOSED GOVERNANCE AND MANAGEMENT OF VISITOR CENTRE AND ON-GOING MATTERS (Cllr Meakin)

It was so Resolved by 6 votes in favour and 1 abstention

393/06CORRESPONDENCE

a) EDDC – Consulting the Town & Parish Councils

Feed-back on priorities was noted.

It was agreed that the communication ‘briefing’ was useful and future bi-monthly reports in hard copy would be helpful, particularly enabling pertinent extracts to be placed on the town council website.

b) Mr G Clark – copy letter to Mr Mark Williams

The views expressed by Mr Clark concerning the need for the public conveniences to be open all year, were supported and the Clerk was requested to write to Mr Williams accordingly.

The Meeting closed at 9.14 pm

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