Seaton Town Council
Allotments Committee Meeting Minutes
22nd May 2007
PRESENT:
- Cllrs Knight
- Palacio
- Mrs Roebuck
- Mrs Semple
- Ms L Bewsher
- Mr P Blackmore
IN ATTENDANCE:
Cllr Miss O’Connell
27/07TO ELECT A CHAIRMAN
Cllr Mrs Roebuck was nominated by Cllr Palacio, seconded by Cllr Semple and duly unanimously elected.
Cllr Mrs Roebuck took the chair.
28/07APOLOGIES
There were no apologies
29/07MINUTES
Minutes of the meeting held on 17th April 2007 were approved and signed by the chairman
30/07DECLARATIONS OF INTEREST
Cllr Miss O’Connell advised that she was not a member of the committee and therefore would not be voting on any matters.
Cllr Knight declared a personal interest in all matters relating to EDDC and advised that he would not vote on any of them.
31/07TO ELECT Mr BLACKMORE TO THE COMMITTEE
It was unanimously agreed that Mr Paul Blackmore be elected to the Committee as a tenant representative.
32/07TO AGREE SITE INSPECTION ROTA
The site inspection rota was agreed and the Clerk requested to circulate, together with contact details of each committee member.
33/07TO NOTE THE WAITING LIST
The Clerk advised that there were 24 names on the waiting list
34/07TO NOTE THE FINANCIAL STATEMENT
It was agreed to defer this item until the next meeting
35/07TO RECEIVE UPDATE ON BEST ALLOTMENTS COMPETITION
For the benefit of new members, Ms Bewsher advised that the allotments would be judged during July by Anne Swinthinbank who would also present the prizes if available, and whose husband would take photographs of the judging and competition winners.
Ms Bewsher proposed that the presentation of prizes should take place during a social event at the allotment site this year, and suggested a picnic which would be organised at the beginning of September. This was agreed.
Ms Bewsher advised that it had been agreed to sell surplus produce from the allotment site at the Seaton Autumn Show and for any proceeds to be used to buy prizes for the competition.
36/07TO DISCUSS PROBLEM OF FLY TIPPING AT SITE AND AGREE PROPOSALS TO RESOLVE
Ms Bewsher advised that some of the perceived problems had been resolved because the accumulation of rubbish was the result of clearance of areas at the site and had not resulted from fly tipping. She proposed, however, to erect a sign to remind tenants not to leave rubbish at the site. This was agreed. It was further agreed to note any problems during the regular inspections.
It was agreed, however, that fly tipping was a problem from time to time but Ms Bewsher advised that the proposal at the last meeting to purchase a new gate and supply all tenants with a key had not been progressed due to lack of funds.
37/07TO NOTE TENANTS NOT COMPLYING WITH NON-STATUTORY RULES
Ms Bewsher advised that the following plots were not complying with the rule on trees: 21B, 29, 34, 35, 36. It was agreed that the Clerk send a letter reminding these tenants of their obligation to remove any trees that were not fruit trees or were fruit trees over 9ft in height, and that failure to do so would result in the Council undertaking the work at the tenant’s expense.
Other problems noted were:
- Plot 1B and 57 not numbered;
- Plot 5B, 8, 8A and 51 not being worked, therefore a letter required reminding them of their obligation to keep their plots in good order;
- Plot 30 to trim back their blackberry
Ms Bewsher also advised a problem of ownership of plot 58 and it was agreed that this was a matter for the Council, the Clerk to progress.
The meeting closed at 8.27
Archived Copies of Minutes
Copies of all Minutes of all the Council's meetings are held in the Council Office and copies are sent to Seaton Library once they have been signed by the chairman as a true record of proceedings at the subsequent meeting.