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Allotments Committee Meeting Minutes

18th October 2006

PRESENT:

• Cllr J Seward (Chairman)
• Ms L Bewsher
• Mr M Greenyer

In Attendance

Cllrs Mrs Jones, Mrs Partridge-Hogbin

APOLOGIES:

J Meakin

264/06APOLOGIES

Apologies were accepted

293/06MINUTES

The Minutes of the meeting held on 13th September 2006 were confirmed and signed by the Chairman.

294/06DECLARATIONS OF INTEREST

Cllrs Mrs Jones and Mrs Partridge-Hogbin advised that they were not members of this committee and would therefore not vote on any matters.

295/06TO RECEIVE FINANCIAL STATEMENT AND NOTE WATER BILL

Received and noted. It was agreed that in view of the increased water bill, a discussion would have to take place on meeting higher charges in the future.

296/06TO PROPOSE RESTRICTING USE OF HOSEPIPES

The Clerk was requested to provide comparative figures of usage between last year and the current year. It was agreed that the whole question of water use would have to be put to the AGM. Meanwhile, the Clerk was requested to ask Mr Old to turn the water off for the winter and was also asked to obtain a quote from a plumber to raise all taps except for those by plots 60/61 and 40/22. This would enable dipping tanks to be installed.

297/06TO RECEIVE REPORTS OF SITE MEETINGS 10th & 18th October 2006

The Reports were noted. The Clerk was requested to:

1. obtain a quote from Derek Hurford for supplying and installing a new post on the main gate;
2. enquire from Derek Hurford whether he had a replacement gate; if not Liz would obtain one;
3. send a letter to tenant of plot 52
4. send a letter to tenant of plot 60
5. Chairman to ask tenants of plots 5a and 6 if they would like to swap plots;
6. Chairman to ring tenant of plot 10a to ask them to remove vinyl flooring on plot;
7. Clerk to ask Derek Hurford to replace handrail over bridge to top site;
8. Members to advise Clerk after 1st November of those plots that remain unnumbered;
9. Clerk to supply Liz with a key to noticeboard

298/06TO DISCUSS DRAFT ALLOTMENT GUIDELINES

Ms Bewsher explained that she had drawn up some draft allotment guidelines because it was clear that some tenants did not know what noxious weeds were and some found the language in the Non-Statutory Rules unclear.

It was agreed that there were a number of issues that needed to be addressed regarding how some plots were managed, particularly the planting of trees. It was necessary, however, to be clear about what were rules and what were guidelines, and in view of the detail contained within the draft guidelines, it was agreed that this document be considered and discussed again at the next meeting.

In the meantime, the chairman would speak to the tenant of plot 21B to remove the Korean fir, and to the tenant of plot 13b about the positioning of the fruit trees.

299/06TO DISCUSS ALLOTMENT COMPETITION 2007

It was agreed:

1. to hold next year’s judging in the middle of July
2. Ms Bewsher to ask Ann Swithinbank to judge;
3. Awards would take place during August at the allotment site;
4. Clerk to establish whether surplus produce from the allotments site could be sold to raise money for next year’s prizes and if so, whether it could be sold at the annual Autumn Show.

300/06TO DISCUSS DRAFT LETTER TO TENANTS RE. DIVISION OF PLOTS

It was agreed to continue current policy of retaining a variety of plot sizes.

301/06TO DICUSS COMPLAINT RECEIVED REGARDING BONFIRES

A complaint had been received from residents about bonfires. It was agreed to display EDDC notice at site and discuss at AGM.

302/06NEXT MEETING

22 November 2006.

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