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Information to be published |
How the information can be obtained? |
Cost
(website http://www.seaton.gov.uk/ is free!) |
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Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only |
hard copy and/or website
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10p per A4 sheet |
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o Who’s who on the Council and its Committees |
hard copy and/or website |
10p per A4 sheet |
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o Contact details for Town Clerk and Council members (named contacts where possible with telephone number and email address (if used)) |
hard copy and/or website |
10p per A4 sheet |
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o Location of main Council office and accessibility details |
hard copy and/or website |
10p per A4 sheet |
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o Staffing structure |
hard copy and/or website |
10p per A4 sheet |
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Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) |
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Annual return form and report by auditor |
hard copy |
10p per A4 sheet |
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Finalised budget |
hard copy and/or website |
10p per A4 sheet |
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Precept |
hard copy and/or website |
10p per A4 sheet |
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Financial Standing Orders and Regulations |
hard copy |
10p per A4 sheet |
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Grants given and received |
hard copy |
10p per A4 sheet |
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List of current contracts awarded and value of contract |
hard copy |
10p per A4 sheet |
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Members’ allowances and expenses |
hard copy |
10p per A4 sheet |
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Class 3 – What our priorities are and how we are doing |
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Annual Report to Town Meeting (current and previous year as a minimum) |
hard copy and/or website |
10p per A4 sheet |
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Quality status |
hard copy and/or website |
10p per A4 sheet |
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Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum |
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Timetable of meetings (Council, any committee/sub-committee meetings and Town meetings) |
hard copy and/or website |
10p per A4 sheet |
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Agendas of meetings (as above) |
hard copy and/or website |
10p per A4 sheet |
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Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. |
hard copy and/or website |
10p per A4 sheet |
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Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting. |
hard copy and/or website |
10p per A4 sheet |
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Responses to consultation papers |
hard copy |
10p per A4 sheet |
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Responses to planning applications |
hard copy and/or website |
10p per A4 sheet |
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Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only |
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Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct & Policy statements |
hard copy
hard copy
hard copy and/or website
hard copy
hard copy and/or website |
10p per A4 sheet 10p per A4 sheet
10p per A4 sheet
10p per A4 sheet 10p per A4 sheet
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Policies and procedures for the provision of services and about the employment of staff:
o Internal policies relating to the delivery of services
o Equality and diversity policy
o Health and safety policy
o Recruitment policies (including current vacancies)
o Policies and procedures for handling requests for information
o Complaints procedures (including those covering requests for information and operating the publication scheme) |
hard copy and/or website
hard copy and/or website
hard copy and/or website
hard copy and/or website
hard copy and/or website
hard copy and/or website |
10p per A4 sheet |
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Information security policy |
hard copy and/or website |
10p per A4 sheet |
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Records management policies (records retention, destruction and archive) |
hard copy and/or website |
10p per A4 sheet |
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Data protection policies |
hard copy and/or website |
10p per A4 sheet |
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Schedule of charges for the publication of information |
hard copy and/or website |
10p per A4 sheet |
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Class 6 – Lists and Registers
Currently maintained lists and registers only |
(hard copy or website; some information may only be available by inspection) |
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Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) |
hard copy and/or website |
10p per A4 sheet |
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Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by Town Councils) |
hard copy |
10p per A4 sheet |
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Register of members’ interests |
hard copy |
10p per A4 sheet |
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Register of gifts and hospitality |
hard copy |
10p per A4 sheet |
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Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only |
(hard copy or website; some information may only be available by inspection) |
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o Allotments |
hard copy |
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o Tourism Information Centre |
hard copy |
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o Parks & Gardens, playing fields and recreational facilities |
hard copy |
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o Seating, litter bins, and lighting |
hard copy |
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o Agency agreements |
hard copy |
10p per A4 sheet |
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o A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. footpaths fees) |
hard copy |
10p per A4 sheet |
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Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above |
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